Front Desk Receptionist and Administrative Assistant 

Overview
LBIF is a non-profit organization, and this position provides a college student with a valuable experience working within a multidisciplinary cultural environment. We are seeking a highly organized and motivated individual to join our team from May 1 to Labor Day 2025. This role is essential in providing exceptional customer support and ensuring the smooth operation of our office. The ideal candidate will possess strong communication skills, a customer-focused attitude, someone who enjoys interacting with people of all ages, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Greet and assist visitors in a friendly, engaging and professional manner.

• Manage incoming calls using phone systems, directing them to the appropriate personnel.

• Provide excellent customer service by addressing inquiries and resolving issues promptly.

• Perform clerical duties such as filing, data entry, and document preparation.

• Proofread documents for accuracy and clarity before distribution.

• Assist with administrative tasks as needed to ensure efficient workflow.

Qualifications

• Excellent customer service skills with a focus on client satisfaction.

• Proficiency in using office software and phone systems.

• Ability to work independently as well as part of a team.

If you are passionate about providing outstanding support in an office environment and meet the qualifications outlined above, we encourage you to apply for this exciting opportunity.

The Long Beach Island Foundation of the Arts & Sciences, located in Loveladies on Long Beach Island NJ, is interviewing for the position of Front Desk Receptionist & Office Assistant for the upcoming Summer season. We are hiring for positions starting May 1 to Labor Day. Applicant must live within a 30 minute commute from the LBIF during the summer season.

Customer Service, professionalism, courtesy, organized with attention to details are very important for this position. Office skills should include Word, Excel, with Constant Contact a plus. Candidate must have excellent verbal skills, polite and friendly, with an upbeat personality. The ability to multi-task, be a supportive team player, and attention to detail is very important.

This is an ideal position for a college student. Hours are up to 21 hours per week; from 7:30 am until 4pm, Mondays-Fridays. Weekend hours (8 am until 3pm) and weekend night hours (typically from 5-10pm) are also available. Salary range is commensurate with experience.

The LBIF is a fast paced non profit arts & science center with a busy, vibrant, diverse summer programs in the arts, science, classes, musical performances, films, yoga, fitness and much more!

Job Type: Part-time

Pay: From $15.50 per hour

Expected hours: 15 – 21 per week

Schedule: June through August

• Monday to Friday

• Weekend availability

Experience:

• Customer service: 1 year (Preferred)

• Computer skills: 1 year (Preferred)

• Social media management: 1 year (Preferred)

Work Location: In person

Summer 2025 Internship Opportunities

We are seeking a motivated and enthusiastic College Student to join our dynamic team. There are limited paid internships available, and unpaid internships. These positions offer a unique opportunity to gain hands-on experience in a professional environment while contributing to meaningful projects. The ideal candidate will be eager to learn, adaptable, and ready to take on various tasks that support our team’s objectives, and lives within a 30 minute commute to our campus in Loveladies on LBI.

This internship is designed for individuals looking to enhance their professional skills while making valuable contributions to our organization. We welcome applicants who are passionate about their field of study and eager to gain practical experience.

If you are an Undergraduate or Graduate Student in College, please consider joining our team as a committed intern, ready to help promote and serve LBIF's mission. Our summer season is a busy one and we can offer valuable experience to help prepare you for college or gain additional experience while you are in college. Take a moment to learn about our internship opportunities, qualifications, and requirements to see if interning at the LBIF is right for you!

About the LBIF

As a 501(C)3 non-profit organization, the LBIF's mission is to promote the arts and sciences on Long Beach Island and in the surrounding communities by enlightening, educating, and stimulating thought and discussion about current trends.

The LBIF has continued this vision by offering thousands of classes, workshops, exhibitions, events, and educational programs to the community - all of which have been possible due to its dedicated staff, members, interns, and volunteers.

If you are interested in applying, please send your cover letter and resume to dkerner@lbifoundation.org

In your letter please be specific as to which area of professional development you are interested from the list of positions available and listed below.

AVAILABLE SUMMER INTERNSHIPS

• EDUCATIONAL PROGRAMMING: Classes +Workshops

• SUMMER CAMP for Children K-12

• SCIENCE CAMP for Children K-12

• SOCIAL MEDIA (creating innovative content)

• MARKETING (skills include excellence in writing, copy-editing, PR)

• SPECIAL EVENTS + HOSPITALITY

• ART GALLERY ASSISTANT FOR EXHIBITIONS

• ART HISTORY + RESEARCH

• PHOTOGRAPHY (must have a camera and know Photoshop)

• GRAPHIC DESIGN (skills include proficiency using In Design)

• CERAMICS Assistant (experience in ceramic arts)

• FACILITIES Assistant (experience in studio management)

• General Administrative

INTERN QUALIFICATIONS & REQUIREMENTS

• Fully reliable with accessible transportation mandatory; the ideal applicant lives within a 30 minute commute to our Campus.

• Must possess the ability to work independently and within a team environment

• Resourceful, creative, and a self-starter

• Excellent organizational skills

• Adept at multi-tasking

• Outstanding verbal and written communication skills

• Proficient with PC-based programs (MS Word, Excel, etc.). Some positions may require additional program knowledge requirements

• We offer both paid and unpaid internships. All interns must be able to commit to a weekly schedule with a minimum of 10 hrs/week. We will be flexible with your schedule, but do ask that you are able to commit to one weekday and one weekend per week, which will change based on programming, and depending on specific internship responsibilities

• Interns may be asked to bring their own laptops

General Duties

• Assist with daily operations and administrative tasks as needed.

• Conduct research and compile data for ongoing projects.

• Support team members in preparing presentations and reports.

• Participate in meetings and contribute ideas for project development.

• Help with social media management and content creation.

• Shadow experienced professionals to gain insights into industry practices.

• Complete assigned tasks within deadlines while maintaining high-quality standards.

Skills

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Basic understanding of social media platforms and digital marketing.

• Ability to work collaboratively in a team environment.

• Strong organizational skills with attention to detail.

• Eagerness to learn new skills and take on challenges.

• Time management skills to prioritize tasks effectively.

Job Type: Part-time

Expected hours: 10 – 15 per week

Benefits: Flexible schedule

Schedule: June through August

• Monday to Friday

• Weekends as needed

Work Location: In person